If you’ve ever made an online purchase, you’ve experienced the benefits of a digital workflow. After a small amount of account setup, you add items to a virtual cart, make payment and receive updates right up to the time your order arrives on your doorstep—a great leap in efficiency and convenience compared to the old system of filling out a catalog order form or calling an 800 number. Best of all, once you complete the initial setup, you can make purchases again and again without re-entering anything—just select your items and click “order now.” Wouldn’t it be great if faculty annual reviews and promotion and tenure could be as easy and efficient? Now they can, with the Workflow Module for Activity Insight.
Often, years of consideration and fine-tuning go into establishing the review procedures and criteria used in faculty reviews. The traditions aren’t the problem. Manual processes make them cumbersome and inconsistent. A digital workflow gets the same job done using tools that make the process more efficient, transparent and secure. Easier too!
How It Works
The Workflow Module for Activity Insight lets you translate your current manual processes into digital ones by mapping out steps with easy drag-and-drop tools. Then you select the participants for a particular case, set deadlines and provide the reporting and reviewing requirements.
Digital workflows rely on data in your faculty activity reporting solution. Instead of asking faculty to create binders with those reports, Workflow automatically loads the Activity Insight reports you select into each faculty review. (Faculty can easily add or create additional supporting materials within Workflow as well.) Materials never leave the system, so they’re only available to the selected participants in a particular case, and are protected from loss or damage.
Because the materials are available within Workflow, committee members can use their secure login to review materials at a time and place convenient to them. And they can review concurrently, which may allow you to shorten the overall length of the review process on your campus. In addition, reviewers make their responses in Workflow, so there’s no manual filing involved.
Workflow prompts participants to meet deadlines and indicates when each task is complete. Faculty members can track the status of their own review as easily as tracking a package. And chairs, deans and the provost can track the progress of units and the university as a whole.
Ease and Efficiency
We may occasionally grow nostalgic for old-school processes like filling out a catalog order form, but would any of us really want to go back? The same is true for digitized review processes. It may be fun to tell those best-of-the-worst “remember the binders” stories, but once you’ve experienced digitized review processes, you won’t want to go back.
To learn more about digitizing review processes, read our ebook, “Improve the Faculty Review Experience with a Digitized Workflow.” The e-book covers how faculty, reviewers, administrators and the institution benefit, and provides you with information needed to calculate the time and cost savings your university could achieve by digitizing review processes.