Annual reviews: what does this process look like on your campus today? It can be time-consuming and tedious, but it doesn’t have to be. Here are a few ways that a faculty activity reporting solution can help your university address these inefficiencies.
1) Fewer Requests to Your Faculty
With a faculty activity reporting solution, your faculty are able to enter data throughout the year to ensure that their latest and greatest accomplishments are being captured. By being able to collect their teaching, research and service activities as they happen, or periodically throughout the year, the burden on faculty is greatly reduced when it comes time to run a report. And there’s no need for them to dig through the papers and emails that hold their past year’s accomplishments as they are already entered in the system.
If your faculty rely on your faculty activity reporting solution to be the central hub of their information, then it’s a win-win for faculty and administrators alike. All of their awards, publications, documents and other works are in one place—and it’s ready for you whenever you need to access it. Plus all of your reports—for promotion and tenure, annual reviews and other internal activities—are streamlined and standardized which saves everyone involved time.
“The top benefit for us are the processes that we’ve developed to assist faculty in promotion and tenure. We established templates and modify them to meet each college’s individual needs. Then, we construct a report that satisfies their promotion and tenure committees, so they have what they need to make good decisions.”
—Timothy Bridges, University of Central Oklahoma
2) Better Security of University Information
Your university’s data is important and so is its security. Instead of emailing or physically shuffling a stack of documents around campus to multiple people, leverage a faculty activity reporting solution to generate your reports.
When it comes time for annual reviews or promotion and tenure, faculty can turn to your faculty activity reporting solution to run their reports. In one report they’ll be able to capture everything they want to showcase and everything you want to see—from their CV to questions about goals and so much more. A good faculty activity reporting solution should also restrict reports so that only individuals with the proper credentials can access this information. On top of this, your system should also audit and record who has accessed your faculty information in order to maintain confidentiality. Don’t let information end up in the wrong hands with easily-intercepted emails or paper copies.
3) Make it Easier to Use the Information Later
What happens to all of your faculty information at the end of the review process? Does it end up in a filing cabinet? How do you refer back to these reviews if the need arises? Don’t spend your time digging through hard copy documents to find the information you need for other internal activities (like accreditation). And don’t make yourself vulnerable to your data being lost or destroyed. Instead, let a faculty activity reporting solution solve this issue for you. Because all of your faculty activities are already stored in a central and secure place, there’s no need to store them anywhere else.
Here’s a real-life example: One university stored all of their promotion and tenure binders in a secure room in anticipation of review time. Unfortunately, the room flooded and destroyed all binders (and all evidence of faculty achievements). Because of this the university was forced to grant tenure to all faculty members involved in the incident.
Consider changing your process by giving your faculty one place to track all their activities throughout the year. Save your faculty and yourself from wasted time, unneeded requests, pointless frustration, missed deadlines and added pressure—just to name a few.